Manage the rumor mill – don’t let it manage you

A few months ago, a student carrying a rifle and wearing a Fred Flinstone mask at St. John’s University in Queens was subdued by another student and a security officer. The school immediately went on lockdown and text messages were sent to students’ cell phones. Apparently, the text message went out while the struggle was still underway, because the student helping to hold down the gunman felt his phone vibrate during the incident. According to a New York Times article about the incident, the school went into lockdown and one student in a classroom “said he received 50 messages during that period, from friends who reported rumors: a hostage situation; a second and even a third suspect; gunmen wearing masks depicting Bill Clinton and George Bush.”

When the incident ended and the actual events were revealed, it turned out there were no hostages. There were no other gunmen or suspects. And, it doesn’t appear as though anyone was actually masquerading around in presidential masks.

In a crisis situation, rumors are inevitable, but they do not have to spiral out of control or go unchecked. Sometimes, the rumor mill can actually serve a valuable purpose to companies, organizations, and individuals.

In 1947, Allport and Postman theorized that:

1. people exert effort to find meaning in things and events

2. when faced with a situation that is both ambiguous and important, people retell related rumors to create meaning. Importance and ambiguity are the keys to whether or not a rumor is actively spread.

Further, Allport and Postman determined that as rumors are spread, they are: a. leveled or shortened and made more precise b. sharpened, resulting in details being cut out c. assimilated, or made more interesting to those with whom the rumor is shared.

On September 11, 2001, I was working in downtown Houston and I received several frantic calls from family who said that they had heard Houston refineries, chemical plants, and oil company headquarters were targets and they urged me to leave work.

Today, we know that Houston was not a target, but two big cities had been hit, there was not a clear understanding of the situation, and someone close to them was working in a major metropolitan area that has strong international presences in middle eastern countries, typically recognized as the breeding grounds for terrorists. So it is not surprising that such a rumor would be given credence, or even be built up, by those near and dear to me.

The grapevine is a fast moving channel and a force to be reckoned with, whether at a university, among friends, or in the workplace. The reality is that it can be a damaging influence and it can be a helpful resource. In an environment of high change, which by definition is also an environment of high anxiety, where there is not enough information to generate a complete and accurate sense of context, people will fill in the blanks with whatever information fits their personal and social needs, interests, and contextual perspectives. Often, the blanks in the information pool will be filled with content reflective of the worst case scenario and/or that makes for a more salacious story.

In a recent article by John Doorley and Helio Fred Garcia in the Public Relations Society of America’s The Strategist magazine, “To control a rumor, one must either diminish the importance assigned to the rumor if true, or eliminate the ambiguity around the factual basis of the rumor, or both.” The article is an edited excerpt from their book Reputation Management: The Key to Successful Public Relations and Corporate Communications.

In the article, they highlight a quantitative formula, developed by Allport and Postman, that helps determine the intensity of a rumor and its potential impact: R ~ i x a.

Stated otherwise, “the amount of rumor in circulation (R) will vary with the importance of the subject to the individuals concerned (i) times the ambiguity of the evidence pertaining to the topic at issue (a).”

They said that:

1. If there is either no ambiguity or no importance, then a rumor will not continue.

2. If you can reduce one or both at all, the power of the rumor will be significantly diminished.

3. Speed in addressing rumors is key to shortening their lifespan and their tempering their impact.

4. The rumor mill is a lot less powerful in organizations that are transparent and proactive in their communications, those where front-line supervisors are informed – because employees trust those closest to them in an organization

5. Companies that create two-way dialogue and feedback channels are much more successful in reducing the impact of rumors and innuendo

During a crisis or in a high-change environment, employees need much more regular information and more personal, face-to-face communications. I’ve seen companies manage the rumor mill well, and I’ve seen executives discount the influence and validity of the grapevine, to their detriment. I know I’m not the only one who has witnessed such scenarios. Feel free to share experiences you have had – both good and bad. Maybe your story will help someone else do it right next time.

Petri Darby, APR, is the chief darn officer of darbyDarnit Public Relations in Houston, Texas and a member of the PRConsultantsGroup (PRCG). He can be contacted at pdarby@darbyDarnit.com.

2 comments on “Manage the rumor mill – don’t let it manage you

  1. Pingback: Rumor Control « Tunisia Security Update

  2. Mccayde on said:

    You’ve hit the ball out the park! Incredible!

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